Your package will include your appointment schedule, stand with electrics, furniture and name board, all meals and refreshments, WiFi and detailed information on attending delegates. Your company logo and information will also be included on email, website and social media marketing for the event.

We supply you with a stand made up of 3 panels (one at the back and one on each side), each measuring 36in (914.4mm) wide and 84in (2133.6mm) high. You cannot bring your own modular stand

or portable display units. You can affix posters etc. with Velcro, and the name of your company will be displayed at the top of the middle panel (8” x 31.5”).

The focus of the event and face-to-face format is the pre-arranged meeting schedule. With this in mind, any additional marketing material to dress your stand (as explained in the question above) and that you wish to give to delegates is at your discretion. You will be provided with electrics to charge any laptops/tablets and will be supplied with an event information pack at registration, detailing delegate contact details and information (with space for making notes).

You will be updated periodically on attending delegates, from the time of confirming your place, right up until the event itself.

In the run up to the event, you will be sent login information for our online pre-event selection process. From here, you will be able to confirm your details, shortlist and prioritise delegates you would like to meet at the event, add information on the representatives attending the event (including dietary or accessibility requirements) and review and submit all of your information.

Working on selections that you have made online, and those from attending delegates, we put together individual itineraries following the priorities below:

• Perfect matches; where a delegate and supplier have both requested to meet one another
• Delegate requests; where a delegate has an interest in a supplier’s product/service
• Supplier requests; where suppliers have registered an interest in meeting a delegate

Once you have your online login, you will be prompted to upload your single A4 page company profile, logo and synopsis, as well as selecting products and services that you provide. This will enable delegates to see some information on your organisation, and select to meet with you closer to the event. This process is all explained to you in more detail closer to the event. You will also need to prepare any event specific marketing that you wish to bring, but other than this, pre-event preparation is minimal.

It is unlikely that you will not be selected by any delegates, as we work with an active delegate analysis to ensure that participating suppliers cover the products and services of interest to delegates.

The dress code during the day is business attire. For the attendees are expected to wear smart dress or evening wear; but the event is not black tie.

At the heart of our Forums and Summits is an itinerary of pre-arranged, online one-to-one meetings between industry relevant delegates and suppliers, and topical webinars. Meetings are hosted via video meetings and are all bespoke to you and your business, all you need to do is log on to your attendee page and click on the links to join a webinar or meeting.

If you are attending one of our Forums or Summits, we will send you login information for our online pre-event selection process. From here, you will need to confirm your details, select seminars to attend, shortlist suppliers that you wish to meet, add any additional information such as dietary or accessibility requirements, and review and submit this information.

We will create your personalised itinerary based on the information you supply and on your own personal preferences.

At our Forums and Summits, we work on selections that you have made online, cross-referencing with those from attending suppliers. Your individual itinerary is put together based on the following priorities:

• Perfect matches; where a delegate and supplier have both requested to meet one another
• Delegate requests; where a delegate has an interest in a particular supplier
• Supplier requests; where a supplier has registered an interested in meeting a delegate

The seminars you select will be added in-between these meetings on your personalised itinerary.

As an attendee, you will be sent a link to your personal attendee page, here you will see your itinerary of meetings and webinars. These meetings have been allocated through either delegate or supplier choices.

At each appointment or webinar time, a notification will appear in the activity box and ask you to join. Please click on the join now button on your screen and you will be connected to your meeting or webinar.